When UM anticipates subcontracting to another entity, the following processes apply to our Principal Investigators/Departmental Personnel.
Proposal Stage
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- Confirm subaward determination is appropriate and in accordance with Subrecipient vs. Contractor guidance.
- Obtain scope of work, budget, budget justification and Subrecipient Commitment Form from the subrecipient.
- Route these documents with proposal package to RA Pre-Award via IBISResearch.
- Subawards not included in the proposal may require separate, after the fact sponsor approval. Such requests must be escalated to Post Award.
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Award/Subaward Stage
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- Confirm notice of award or agreement funding subaward is received or executed.
- Verify subrecipient is an approved UM vendor by contacting UM Purchasing
- Submit Outbound Subagreement request in IBISResearch attaching the applicable Statement of Work (SOW), Budget, budget justification and other relevant documents.
- All subrecipients receiving federal funding must be registered at SAM.gov prior to subaward issuance.
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Award Management Stage
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- Monitor subrecipient's technical performance, compliance with contractual terms, and invoicing throughout the project. subward throughout the project.
- Escalate any concerning issues to Post Award
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Close-Out Stage
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- Review and approve the Subrecipient Closeout Checklist, provided by Post-Award. Provide Checklist and final documents to Post Award.
- If there are errors or concerns, facilitate a resolution with the subrecipient, involving RA as needed.
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