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Submit to ORA Pre-Award

Use the PCRF-L (Proposal Contract Routing Form-Long) to Route a Proposal

The PCRF-L is used for all new, non-compete, compete and supplemental proposals/applications, as well as all contracts/agreements involving new money and/or monetary increases (no matter how small the value) where sponsored funding will be received by the University of Miami.  The PCRF-L is used to collect information specific to the proposal and route all the proposal documents, approvals and waivers necessary for review and endorsement by the University of Miami. It is not used for OUTGOING contracts, agreements, subawards.  The Department/Center/Institute should initiate the PCRF-L at the beginning of the proposal development process.

The Application/Proposal Packages should include, at a minimum, the following documents:

  • PCRF-L
  • Budget
  • Budget Justification
  • Scope of Work
  • Funding Announcement

The Office of Research Administration (ORA) appreciates the continued partnership with the UM research community to facilitate and expedite the processing of your externally sponsored applications.  UM has implemented two initiatives to facilitate successful collaborations and application submission: the  ORA Application Deadline Policy and the InfoEd PD NIH Electronic Applications Policy

  • The InfoEd PD NIH Electronic Applications policy went into effect July 1, 2015 requiring all National Institutes of Health (NIH) new, competing and supplemental applications be submitted electronically through InfoEd Proposal Development (PD).  As we continue transitioning to a single electronic portal for routing and approving applications, we appreciate your compliance with this policy.
  • The Application Deadline Policy requires submission of ALL applications in advance of their deadline date. 
    • Option 1 requires the complete and final application to be routed to ORA 5 days before the deadline and allows for a Single Comprehensive Review. 
    • Option 2 requires the complete and final application (minus the Research Plan) to be routed to ORA 10 days before the deadline with the Research Plan being provided to ORA 3 days before the deadline.

Just-In-Time 

Just-In-Time reporting is the National Institutes of Health (NIH) term for a means with which NIH requests additional document from its potential awardees after proposal submission.  Other sponsors may ask for similar post proposal requests for additional information, but may not refer to it as Just In Time.

As it relates to NIH, Just-In-Time applies to all applicants with a priority or peer review impact score of 40 or better. NIH requests:

You will know that your project requires a Just-In-Time report when "JIT" is posted in the "Action" column of the NIH eRA Commons system page specific to your project. Request for Just-In-Time action does not indicate that your proposal is likely to win funding but that it meets the minimum standards to continue to be held for consideration.  The purpose of Just-In-Time reporting is to save administrative and proposal costs for the vast majority of applicants who do not receive National Institutes of Health funding. The call for "Just-In-Time" reporting does not indicate imminent award or even an imminent award decision.

  • Other sponsors may contact you to request additional document post proposal submission.
  • In both cases, these materials must be provided to ORA Pre Award for our review and approval prior to submission.  Submit these documents to mra@med.miami.edu and reference the prior Proposal/InfoEd Number.

For more information see the NIH Just-In-Time policy

For more information on preparing your proposal, visit Submitting to ORA and the Pre-Award pages.  

For Clinical Research visit the Clinical Research Roadmaps for more detailed information.