2024 Research Administrative Symposium

2024 Research Administrative Symposium Scheduled Events

Monday, September 9, 2024

1:00 p.m. - 5:00 p.m. 

Newman Alumni Center (Coral Gables Campus)  

1:00 p.m. - 1:50 p.m.   WELCOME & OPENING REMARKS - (Multipurpose Room A&B)

• Presented byMaria L. Alcaide, M.D., Vice Provost for Research & Scholarship and Stephen Nimer, M.D., Executive Dean for Research, Miller School of Medicine

PRESENTATION

1:50 p.m. - 2:15 p.m.

• Networking Opportunity/Refreshments - (Living Room)       

2:15 p.m. - 3:00 p.m.       CONCURRENT SESSIONS

Changes to the Uniform Guidance & Federal Updates - (Multipurpose Room A&B)

• Presented by Brandon Strickland, Executive Director, Pre Award, Research Administration; Deborah Jackson Musgrove, Associate Director, Research Administration; and Holly Kasem-Beg, Associate Director, Research Administration
• Equip yourself with the knowledge needed to navigate the latest changes to Uniform Guidance and federal grant and contract updates in our workshop tailored for university administrators. Participants will gain insights into recent modifications, best practices for compliance, and strategies for navigating the complexities of federal regulations. Join us to ensure your you remain compliant.

CRMSO in Action: Transforming Multicenter Research at the University of Miami - (Library)

• Presented by Yolanda Davis, Director, Clinical Research Management & Support Office (CRMSO)
• This seminar is your backstage pass to the inner workings of CRMSO, where they will introduce you to its core components, unveil the strategic integration into the multicenter clinical trial lifecycle at our institution, and showcase the workflow that optimizes every aspect of multicenter study management.
  • Discover CRMSO - Embark on a journey to understand the organizational components comprising the Clinical Research Management and Support Office (CRMSO), describing its fundamental structures and functions within clinical research management.
  • Mastering the Coordination - Dive into the multifaceted collaborative efforts associated with integrating CRMSO into the Multicenter Clinical Trial lifecycle at the University of Miami by exploring the seamless collaboration and strategic partnerships that contribute to each trial's success.
  • Demonstrate Workflow Efficiency - Illustrate the systematic workflow of CRMSO, emphasizing its role in optimizing the management of multicenter studies and showcasing how CRMSO provides precision, efficiency, and excellence in study coordination and execution.
  • Utilize CRMSO for Trial Management and Collaborative Learning - Participants will gain insights on utilizing CRMSO to manage their multicenter studies and learn how to explore avenues for accessing CRMSOs' resources and experiences. 

 Supply Chain/Procurement Updates and Initiatives - (Multipurpose Room C)

• Presented by Amy Lopez-Welch, Assistant Vice President, Procurement
• Learn about Supply Chain and Procurement Initiatives.

An Introduction to UM's Research Security Program - (Executive Conference Room)

• Presented by Lory Hayes, Director, Disclosures and Scholarly Activities Management
• The University of Miami (UM) encourages our faculty and investigators to engage in scientific exchange with scholars worldwide as a fundamental driver of innovation and technological progress while adhering to the highest principles of research integrity. While most international affiliations pose no security risk, U.S. Federal and Florida state governments have intensified focus on researTch conducted abroad and with foreign collaborators because instances have arisen at U.S. universities where researchers violated laws and policies designed to prevent lapses in research security. This session will describe UM’s research security activities, being enhanced in response to newly released government regulations and in accordance with the policies of the entities that fund UM’s research.

3:15 p.m. – 4:00 p.m.          CONCURRENT SESSIONS

Is It Research or Is It Service? Engaging with ORA and Contract Administration (Library)

• Presented by Abigail Maurio, Executive Director, Contract Administration & Laura Kozma, Vice President, Office of Research Administration
• Join us as we walk through the differences between research and fee-for-service work. Our goal is to help you streamline your contract requests, saving you valuable time. We will also discuss the roles and responsibilities of the ORA and Contract Administration teams, give you insight into how our teams work together behind the scenes, share a few case studies, and answer your questions.

 IBISResearch Upgrade to 10.5  (Multipurpose Room A&B)

• Dean Bailey, Manager, Project Management, OVPRS; Lory Hayes, Ph.D., Director, Disclosures & Scholarly Activities Management (DSAM); Kanchan Sakhrani, Supervisor, Business Systems Analyst, OVPRS; Brandon Strickland, Executive Director, Research Administration; Kenia Viamonte, Director, Human Subjects Research Office; Ellen Kapsalis, Ph.D., Director, Compliance Committees, OVPRS
• This session will go through all of the major changes in Grants, Agreements, IRB, IACUC and COI that will occur when the system is upgraded to version 10.5.

PRESENTATION

Research Quality Assurance: Changes in Research Data Collection & Record Retention - (Multipurpose Room C)

• Presented by Helen Militic, Director, Research Quality Assurance & Nelson Vega, Senior Quality Assurance Auditor, Research Quality Assurance 
• This presentation will highlight recent trends and changes detected by RQA auditors in the management and retention of research data over the past few years, particularly since the onset of the COVID pandemic. 

The Dos and Don'ts of Intellectual Property in Research Agreements - (Executive Conference Room) 

• Presented by Whitney Hough, Ph.D., Director, Office of Technology Transfer; and Tiffany-Ashley,  Disney, Licensing Associate, Intellectual Property Strategy and Licensing
• A discussion on what exactly is intellectual property (IP), who should own new IP, and other IP considerations for research agreements. Also, will include a brief overview of what agreements Office of Technology Transfer handles.

4:15 p.m. – 5:00 p.m.           CONCURRENT SESSIONS

F&A Rate Negotiations: Background & Current Status - (Multipurpose Room C)

• Presented by Yun Wu, Executive Director, Research Accounting & Cost Analysis, Research Administration & Lionel Jesus Vera, Executive Director, Post Award, Research & Administration
• This session covers the background and status of Indirect Cost Rate Negotiation, highlighting recent developments and their impact. It includes a summary of the space survey progress and provides a detailed timeline for completing the negotiation process to ensure timely and accurate rate determinations.

Navigating Export Controls and Avoiding Foreign Influence in Research at UM - (Library) 

• Presented by William Collins, Director, Export Control Compliance, OVPRS & Lory Hayes, Ph.D., Director, Disclosures and Scholarly Activities Management (DSAM), OVPRS
• Principled international collaborations play a pivotal role in advancing science and technology. By fostering cross-border partnerships, UM’s researchers gain access to diverse expertise, resources, and perspectives, leading to groundbreaking discoveries and innovations. While our conflict of interest policy requires disclosure of foreign interests and relationships, abiding by UM’s export compliance program for shipping items to international collaborators involves much more than sending packages via your preferred logistics provider. To ensure that our community can comply with Federal/state regulations and UM policies, this presentation will highlight “Do’s and Don’ts” case studies and furnish step-by-step guides for properly disclosing foreign relationships and exporting items to foreign entities or persons, thereby mitigating the risk of export violations, the consequences of foreign influence at UM, and possible legal prosecution.

Changes to the Uniform Guidance and Federal Updates - (Multipurpose Room A&B)

• Presented by Brandon Strickland, Executive Director, Pre Award, Research Administration; Deborah Jackson Musgrove, Associate Director, Research Administration; and Holly Kasem-Beg, Associate Director, Research Administration
• Equip yourself with the knowledge needed to navigate the latest changes to Uniform Guidance and federal grant and contract updates in our workshop tailored for university administrators. Participants will gain insights into recent modifications, best practices for compliance, and strategies for navigating the complexities of federal regulations. Join us to ensure your you remain compliant. 

PRESENTATION

QUESTIONS:

Please email vprs@miami.edu.

DIRECTIONS: