Advance Account Request
Include the following | When | Where |
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Upon identification of need | mra@med.miami.edu |
Agreements (UM Not Receiving Funds)
Include the following | When | Where | Note |
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Upon receipt of Agreement draft | mra@med.miami.edu | Also referred to as a Memorandum of Understandings and follows the same process. |
Include the following | When | Where | Note |
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Upon receipt of CDA draft | cris@med.miami.edu | A Non-Disclosure Agreement is similar and follows the same process. |
Include the following | When | Where | Note |
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Upon receipt of MTA draft from provider | cris@med.miami.edu | Outbound Material Transfer Agreements are handled by the Office of Technology Transfer. |
Include the following | When | Where |
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Upon receipt of Master Agreement | cris@med.miami.edu |
Include the following | When | Where | Note |
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Upon receipt of Agreement draft | mra@med.miami.edu | Also referred to as a Collaboration Agreement and follows the same process. |
Include the following | When | Where | Note |
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Upon receipt of NDA draft | cris@med.miami.edu | A Confidentiality Agreement is similar and follows the same process. |
Include the following | When | Where |
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Upon receipt of Teaming Agreement | mra@med.miami.edu |
Agreements (UM Receiving Funds)
Include the following | When | Where | Note | |
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Upon receipt of the contract. If ORA receives the contract before the PI/Dept then ORA will request these documents from PI/Dept. | mra@med.miami.edu | For Governmental contracts, generally, a proposal has already been submitted through ORA, so ORA would need to review and negotiate the contract. |
Include the following | When | Where | Note | |
| After all documents have been received from the sponsor/CRO and the PI/Department have reviewed, conducted feasibility assessment, and approved the project. | cris@med.miami.edu | Association and Foundation agreements follow the same process. |
Applications/Proposal
Include the following | When | Where | Note |
If the study involves the anticipation of JHS’ facilities, resources or services, include:
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Two options as per Application Deadline Policy:
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mra@med.miami.edu | For private foundations and corporate foundations/giving programs, the Office of Corporate and Foundation Relations must also review and approve proposals to ensure guidelines are met and accurate supporting documentation is included. Please see PCRF-L for Foundation Relations contact information. The following F & A Moratorium message is effective 8-2-2017. It does not impact proposals/contracts utilizing:
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Award Documents
Include the following | When | Where |
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Upon receipt of notice of award. | ORA-SI@miami.edu |
Closeout Documents
Include the following | When | Where |
As required by sponsor, but typically includes:
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When project is closed and sponsor requires final reports. Documents must be sent prior to reporting due date. | ORA team lead assigned to your department/center Please see Who is my ORA contact Person. |
Equipment Acquisition not included in Original Budget
Include the following | When | Where |
Upon identification of need. | ORAAwardAdmin@miami.edu |
Export Control Forms and Questions
Include the following | When | Where |
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As applicable |
Financial Reporting Requests
Include the following | When | Where |
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Based on Terms and Conditions of Award. ORA does not require rebudgeting when agency allows flexibility. | ORAAwardAdmin@miami.edu |
Jackson Health System (JHS) Work Order
Include the following | When | Where |
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Upon receipt of the Notice of Award from ORA. | cris@med.miami.edu |
No Cost Extensions
Include the following | When | Where |
When PI has identified a scientific need to extend the project and UM has delegated authority to approve the NCE. | ORAAwardAdmin@miami.edu |
Include the following | When | Where |
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Prior Written Approval Required | MRA@med.miami.edu |
Non-Salary Cost Transfers (FA-11)
Include the following | When | Where |
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As needed. | Hard Copy |
Outbound Subaward Requests
Include the following | When | Where |
For each external entity, please submit the following as a complete package:
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Upon receipt of the Notice of Award from ORA. | mra@med.miami.edu |
Pre-Award Costs up to 90 Days
Include the following | When | Where |
When terms and conditions of the sponsor allow. | ORAAwardAdmin@miami.edu |
Rebudgeting
Include the following | When | Where |
Based on Terms and Conditions of Award. ORA does not require rebudgeting when agency allows flexibility. | ORAAwardAdmin@miami.edu |
Include the following | When | Where |
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Prior Written Approval Required | MRA@med.miami.edu |
Relinquish to Another Institution
Include the following | When | Where |
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As needed. | ORAAwardAdmin@miami.edu |
Request InfoEd Subaward Entity
Include the following | When | Where |
When subaward is not in InfoEd Proposal Development | ORA-SI@miami.edu |
Requests for Clinical Procedure Pricing
Include the following | When | Where |
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Requested prior to proposal budget preparation | cris@med.miami.edu |
Requests for Medicare Coverage Analysis Revisions
Include the following | When | Where |
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When needed | cris@med.miami.edu |
Requisitions
Include the following | When | Where |
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As needed. | ORAAwardAdmin@miami.edu |
RRS/PI Portal Access Requests
Include the following | When | Where |
When access to RRS/PI Portal system is needed | ORA-SI@miami.edu |
Salary Cap/Cost Sharing
Include the following | When | Where |
Based on Terms and Conditions of Award. ORA does not require rebudgeting when agency allows flexibility. | ORAAwardAdmin@miami.edu |
Service Center Rates
Include the following | When | Where |
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As applicable |
Submission to UM's Sponsors
Include the following | When | Where |
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Based on sponsor request | mra@med.miami.edu |
Include the following | When | Where | Note |
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Based upon sponsor requirements | mra@med.miami.edu | All FINAL reports and interim financial reports are handled by Post Award; therefore, please contact them via oraawardadmin@miami.edu |
Include the following | When | Where | Note |
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Upon identification of need | mra@med.miami.edu | Rebudgeting requests and first no cost extensions (when UM is entitled to them) are handled by Post Award; therefore, please submit to oraawardadmin@miami.edu |
Systems, Web, Training, Reporting Questions
Include the following | When | Where |
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As applicable. | ORA-SI@miami.edu |
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