Submitting to ORA Pre-Award
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The Office of Research Administration Pre Award unit utilizes central mailboxes to receiving all incoming work.  These central mailboxes afford Pre Award the ability to receive, review and assign work within 24-48 hours of receipt.  If additional documentation is needed, you will receive a request outlining what is needed prior to assignment occurring.  Once your work is assigned, you will receive an email informing you the individual who is assigned to your work.  Please refer to the below breakdown to ensure you utilize the appropriate central mailbox:

Send to mra@med.miami.edu:

  • Applications/proposal packages - Include PCRF-L, budget, justification, scope, funding announcement and complete/final application (if application is not submitted through InfoEd PD)
  • Just In Time information - Include InfoEd/Proposal Numbers; proof of IRB approval; proof of IACUC approval; sponsor requested information
  • Outbound subaward requests which typically include Purchase Requisition; scope, budget; justification; deliverables

Send to cris@med.miami.edu:

  • Confidentiality Disclosure Agreements - Include "Word" Format of agreement and provide contact information for the party that the confidentiality agreement is with.
  • Inbound Material Transfer Agreements* - Include PCRF-S form. *PLEASE NOTE: Outbound Material Transfer Agreements are handled by the Office of Technology Transfer.
  • Master Agreements – Include PCRF-S form
  • Industry** Clinical Trial Agreements – Include PCRF-L, sponsor budget, protocol, informed consent, eProst identifiers. If the study involves the use of JHS’ facilities and resources, please also include the JHS CTO Application and Study Calendar documents (which can be found here: http://hsro.med.miami.edu/ancillaries).  ** PLEASE Note: Association and Foundation clinical trial agreements follow the same process.
  • Industry Research Agreements involving Human Subjects  - Include PCRF-L, sponsor budget, protocol, informed consent, eProst identifiers. If the study involves the use of JHS’ facilities and resources, please also include the JHS CTO Application and Study Calendar documents (which can be found here: http://hsro.med.miami.edu/ancillaries).
  • Requests for procedure pricing – Usually, requested prior to proposal submission. Please provide detailed description of procedure and/or CPT (Current Procedural Terminology) Code and source of potential funding (i.e. Federal, Industry, Foundation).
  • Requests for Medicare Coverage Analysis revisions – Include a copy of Medicare Coverage Analysis and/or eProst Number and reason for revision request.